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To apply for a Golden Key executive position please download the application form.

Duties of the Executive Committee

  • President
    • Organize, plan and lead to ensure the perpetuation and overall success of the chapter
    • Work with the Executives and Chapter Advisors to plan a calendar of activities
    • Plan regular meetings and prepare agendas; delegate responsibilities as necessary
    • Plan 1 General Meeting per month for all members
    • Coordinate and execute New Member Recognition Ceremony and Reception
    • Meet with Execs and Chapter Advisors to choose new Honorary Members
    • Ensure that the chapter fulfills all chapter standards and maintains Gold Standing
    • Complete online Chapter reporting by December 1st and June 1st
    • Oversee Vice Presidents
    • Plan and coordinate Honourary Member Wine & Cheese event in 2nd semester
    • Send Advisor and Officer Profile Forms when new officers are elected
       
  • Vice Presidents
    • Fulfill presidential duties in the absence of the President
    • Assist president in the completion of duties as needed
    • Coordinate and follow up other Directors to conduct ongoing Campus Awareness campaigns particularly the annual membership drive
    • Assist the President in coordinating activities to help the chapter fulfill all chapter standards
    • Work with President to maintain contact with chapter Honorary Members
    • Assist President with Honourary Member Wine & Cheese
    • Complete status report once each semester
    • Work with President to seek out and apply for funding for International Conference
    • Assist the President in organizing the General Meetings
       
  • Marketing Director
    • Coordinate all publicity for chapter activities and events as needed. Place ads and public service announcements in local media, write and submit press releases for important chapter activities
    • Search for possible sponsorship at the local, national, and international levels
    • Investigate sources of local funding and coordinate activities
    • Assist other Executive Members in publicizing and marketing their events
    • Maintain contact and plan conference meetings with media representatives at GK headquarters
    Treasurer
    • Manage all financial transactions of the chapter with guidance from the Chapter Advisor
    • Receive and distribute chapter funds
    • Work with the President and Advisor to prepare a budget once all new inductee fees have been received
    • Balance the chapter account and prepare quarterly Budget Reports for Headquarters: Deadline - December 1st and June 1st
    • Create a Reimbursement Form
    • Manage float for events
    • Keep an updated bank account
    • Transition acceding Treasurer
  • Media Director
    • Recruit and oversee Media Team
    • Update and maintain the local Golden Key web page - www.ubcgoldenkey.org
    • Make sure the web page is linked to the Golden Key site - www.goldenkey.org
    • Manage Facebook group and update events as they come
    • Produce presentation for Member Recognition Ceremony / year-end event
    • Update pictures on Facebook and chapter website
    • Create monthly e-newsletter to be mailed to AD, chapter and partners
  • Communications Director
    • Take accurate minutes at executive meetings and distribute minutes within 2 days of the meeting to executive team, advisors and AD
    • Work with executive team to compose and send any chapter correspondence out to the community
    • Design and produce program for Member Recognition Ceremony
    • Proofread all documents to be released
    • Coordinate invitations and RSVP list for Member Recognition Ceremony
    • Regularly review the GK website for upcoming scholarships and forward a brief summary about them to the Media Director for posting on the UBC chapter website and in the monthly e-newsletters
  • Director of Professional Development
    • Recruit and manage Professional Development Team
    • Organize graduate and professional school workshops and panel events
    • Organize scholarship info sessions, resume and stress relief workshops
    • Organize events related to the career aspects of Golden Key such as workshops and panels dealing with graduation, job hunting, networking and skills development
    • Plan at least 1 academic event per term
    • Organize weekly study sessions. This may include booking rooms or picking a location in a library
    • Organize an exam bank
    • Send out invitations and coordinate the Honorary Wine and Cheese Event to recognize selected professors
  • Tri-Mentoring Director
    • Oversee the tri-mentoring program
    • Recruit and match mentors and mentees
    • Organize a kick off and wrap up dinner
    • Organize at least 1 tri-mentoring event per semester
    • Maintain correspondence with alumni and Honorary Members and invite them to key events
  • Social Director
    • Recruit committee members from chapter
    • Plan and coordinate a running bi-weekly social event and one additional social activity per month throughout the year
    • Work with Service Director to organize the first annual Literacy/ Advocacy Gala in the second semester. Proceeds from the ticket sales will go towards supporting a selected organization. Aim to raise $1,500 within the term of office
    • Organize social aspect of year-end event
    • Keep an up-to-date record of who and how many people attend each event
  • Service Director
    • Coordinate the service committee and call committee meetings as necessary
    • Network and partner with other student organizations for programs and activities
    • Coordinate book drive, with books to be collected during buy back
    • Maintain ongoing partnership with Big Brothers, Big Sisters Study Buddy Program
    • Work with the Social and Fundraising Director to organize first annual Literacy/ Advocacy Gala in the second term
    • Keep an up-to-date record of who and how many people attend each event
  • General Officer
    • Keep track of AMP (Active Member Participation Program), which allows members to win $250 each year for their involvement with UBC Golden Key.
    • Assist President with administrative tasks.
    • Proof-read letters, e-newsletters, etc.
  • Gala Director
    • Organize UBC Golden Key Recognition Gala to be held in second term.
    • Tasks include: finding a venue, organizing tickets, securing keynote speakers, etc.
  • Talent Show Director
    • Organize a Golden Key Talent Show for second term.
    • Send out recruitment information.
    • Host auditions.
  • Sports Director
    • Organize and register UBC Golden Key teams to participate in UBC Rec events.
    • Keep members updated about exciting sporting events on campus.